Filipinos abroad may file a petition before the Philippine Consulate General in Agana to correct a clerical or typographical error in an entry and/or cause a change of First Name or Nickname in the Civil Register without need of a judicial order. This may be done under Republic Act 9048, as amended by Republic Act 10172.
What corrections can be made under RA 9048, as amended by R.A. 10172?
- Correction of clerical or typographical errors in any entry in civil registry documents.
What is a clerical or typographical error?
It is an obvious mistake committed in clerical work, either in writing, copying, transcribing, or typing an entry in the civil register that is harmless and innocuous, such as the following:
- misspelled name or misspelled place of birth;
- mistake in the entry of day and month in the date of birth
- gender/sex (provided that this correction is not a result of a sex-reassignment)
The error must be visible to the eyes or obvious to the understanding, and can be corrected or changed only by reference to other existing record or records
Legal basis: RA 9048, as amended by R.A. 10172
2. Change of a person's first name or nickname in his/her civil registry document under the following grounds:
- The petitioner finds the first name or nickname to be ridiculous, tainted with dishonor or extremely difficult to write or pronounce.
- The new first name or nickname has been habitually and continuously used by the petitioner and he has been publicly known by that by that first name or nickname in the community: or
- The change will avoid confusion.
Legal Basis: Section 4, RA 9048
What cannot be subject to administrative correction and must undergo judicial process for correction?
Those involving the change of (1) Nationality, (2) Age, or (3) Status of the Petitioner (Legitimate/Illegitimate)
Who can file a Petition for Correction?
Someone who is of legal age (18 years old and above) and must have a direct and personal interest in the correction being sought.
If the record to be corrected belongs to a minor, an adult who has a direct and personal interest in the correction being sought must be the one to file the petition.
Who are considered to have a direct and personal interest in the correction being sought?
- The owner of the relevant record;
- Relatives of the owner of the relevant record, namely:
- Spouse
- Children
- Parents
- Siblings (Brothers and Sisters)
- Grandparents
- Legal Guardians
- Authorized representative of the document owner (must present an authorization letter from the record owner)
PROCEDURE FOR FILING A PETITION FOR CORRECTION AT AGANA PCG
Please note that the whole process may take around one (1) year from date of petition.
|
Where |
Procedure / Steps |
|
AGANA PCG |
|
|
MANILA |
|
|
AGANA PCG |
|
REQUIREMENTS FOR FILING A PETITION FOR CORRECTION
Please select the Civil Registry document you wish to have corrected below:
|
Civil Registry Document |
Documentary Requirements |
Original MUST be presented |
Number of Copies to be presented |
|
Report of Birth |
1. Duly accomplished Petition for Correction of Clerical Error in the Report of Birth |
YES |
0 |
|
2.Original Report of Birth to be corrected, issued by the PSA |
YES |
0 |
|
|
3. Original foreign Birth Certificate |
YES |
1 |
|
|
4. Any 3 of the following IDs/documents to support the correction sought:
|
YES |
1 copy of each supporting ID/document to be submitted |
|
|
5. Photocopy of the data page of the petitioner’s passport |
YES |
1 |
|
|
Additional Requirement if information to be corrected is the gender/sex:
|
YES |
1 |
|
|
Report of Marriage |
1. Duly accomplished Petition for Correction of Clerical Error in the Report of Marriage |
YES |
0 |
|
2. Original Report of Marriage to be corrected, issued by the PSA |
YES |
0 |
|
|
3. Original foreign Marriage Certificate |
YES |
1 |
|
|
4. Any 3 of the following IDs/documents to support the correction sought:
|
YES |
1 photocopy of each supporting ID/document |
|
|
5. Photocopy of the data page of the petitioner’s passport |
YES |
1 |